Shipper’s Letter of Instruction (SLI): Format, Templates, and How to Complete

Shipper’s Letter of Instruction (SLI): Format and Template

When shipping goods internationally, especially from China, the Shipper’s Letter of Instruction (SLI) plays a crucial role in ensuring that the cargo moves smoothly across borders. The SLI is used to communicate detailed instructions from the shipper to the freight forwarder or other logistics partners, facilitating the shipping process.

In this guide, we will explain what a shipper’s letter of instruction is, its key components, and provide you with a downloadable shipper’s letter of instruction template to simplify your shipping needs.

What is a Shipper’s Letter of Instruction (SLI)?

A Shipper’s Letter of Instruction (SLI) is a document provided by the shipper (exporter) to the freight forwarder or customs broker. It authorizes these entities to coordinate transportation and manage customs documentation on the shipper’s behalf.

The SLI shipping form contains essential details about the shipment, such as the cargo’s destination, method of transport, and any special handling instructions. It ensures that the goods are transported in compliance with international shipping regulations.

What Does SLI Stand for in Shipping?

In shipping, SLI stands for Shipper’s Letter of Instruction. This document is vital for helping freight forwarders and other logistics partners execute the shipment according to the shipper’s specifications.

Who Uses the Shipper’s Letter of Instruction?

The Shipper’s Letter of Instruction is primarily used by:

  • Shippers (Exporters): They create and provide the SLI form to the freight forwarder or carrier.
  • Freight Forwarders: They rely on the shippers’ letter of instructions to ensure that the shipment is processed and transported according to the shipper’s requirements.
  • Customs Brokers: Brokers use the SLI to manage customs documentation on behalf of the shipper.
  • Intermediate Consignees: These are third parties involved in the transportation process between the shipper and the final recipient.

The SLI shipping template can be customized to fit the specific needs of the shipping process, including details like cargo weight, volume, and any special handling instructions.

Key Components of an SLI Sample

A shipper’s letter of instruction template typically includes the following key elements:

  1. Shipper Information: The name, address, and contact details of the exporter.
  2. Consignee Information: The details of the final recipient of the goods.
  3. Freight Forwarder’s Information: The contact information for the freight forwarding agent handling the shipment.
  4. Cargo Details: Information about the cargo, including type, weight, dimensions, and any hazardous classifications.
  5. Shipping Method: The mode of transportation (air, sea, or land) and the shipping terms (FCL, LCL, etc.).
  6. Customs Information: HS classification codes, cargo value declaration, and other details required for customs clearance.
  7. Insurance: Whether cargo insurance is required, and if so, the details of the coverage.
  8. Signatures: The signature of the shipper and the date of issuance.

For your convenience, we offer a shipper letter of instruction template free for download, which you can tailor to your specific shipment needs.

How to Fill Out a Shipper’s Letter of Instruction

Filling out the shipper’s letter of instruction form can seem daunting, but by following these tips, you can ensure all necessary details are included:

1. Ensure Accurate Cargo Information

Accurate details about your cargo, including weight, dimensions, and type, are essential. Incorrect information can lead to delays, extra fees, or shipment refusal.

2. Include Special Instructions

If your cargo requires special handling, such as hazardous materials or fragile items, make sure to include these instructions in the shippers letter of instruction. For hazardous goods, an MSDS (Material Safety Data Sheet) is required.

3. Indicate Payment Responsibilities

The SLI form should clarify who is responsible for shipping charges. Clearly specify whether the shipping costs are prepaid or to be collected from the consignee.

4. Signature and Date

Make sure the shipper letter of instruction word format or Excel format includes a section for your signature and the date of the document’s issuance. This is essential to authorize the freight forwarder to act on your behalf.

Why is the Shipper’s Letter of Instruction Important?

The shipper’s letter of instruction is not always mandatory, but it is highly recommended for international shipments. By providing a detailed SLI sample, you ensure that your logistics partner understands the precise requirements for your shipment, minimizing the risk of delays, miscommunication, or non-compliance with customs regulations.

Moreover, using a shipping SLI template streamlines the process, allowing shippers to provide consistent and accurate instructions for every shipment.

Downloadable Shipper’s Letter of Instruction Templates

We offer several formats for the shipper’s letter of instruction template, including:

  • Shipper letter of instruction word format: Ideal for shippers who want to customize the document using Microsoft Word.
  • Shipper’s letter of instruction template Excel: Perfect for businesses that prefer to manage shipping data in spreadsheet format.
  • Shipper’s letter of instruction template free: A downloadable PDF version that can be used as-is or tailored to fit your specific shipping needs.

 

shippers letter of instruction form

Special Instructions for Sea Freight SLI

When shipping by sea, certain additional details are required in the SLI form:

  • Verified Gross Method (VGM): For sea freight, it’s crucial to provide accurate container weight information to prevent accidents caused by mis-declared container weights.
  • Shipping Marks and Numbers: These are essential for identifying and tracking packages during transit.

By using an SLI shipping template, you can ensure that all relevant information is included, from the shipper’s contact details to the final destination.


Conclusion

A Shipper’s Letter of Instruction (SLI) is a vital document that ensures a smooth, compliant, and efficient shipping process. Whether you’re shipping by sea or air, providing the correct details in your SLI form is crucial for avoiding delays and miscommunication.

At Super International Shipping, we offer customizable shipper’s letter of instruction templates in multiple formats, including Word, Excel, and PDF. Our team is also available to assist with completing the SLI and managing your international shipments.

Contact us today to download your free SLI template or to learn more about how we can help streamline your shipping documentation.

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