Steps by Steps guide to Modify or Cancel Import and Export Goods Customs Declaration
Need to modify or cancel your customs declaration for import and export goods? Whether it’s a shipping hiccup, a pricing adjustment, or a technical glitch, changing your declaration after customs acceptance can feel daunting—but it doesn’t have to be. At Super International Shipping, we’ve streamlined the process into clear, actionable steps to help you navigate this in 2025.
This step-by-step guide covers when you can adjust your import/export customs declaration, the documents you’ll need, and how to get it done—fast and hassle-free. Let’s walk through everything you need to know to keep your shipments on track.
Why Modify or Cancel a Customs Declaration?
Once customs accepts your import or export declaration, changes aren’t allowed—unless specific conditions apply. The golden rule? Modification comes first; cancellation is a last resort. Here’s when you can tweak or scrap your customs declaration form:
- Post-Release Changes: Export goods released but swapped or transport mode changed (e.g., ship to air)? Modify it.
- Goods Mismatch: Overfilled, short-loaded, lost, or damaged goods due to storms or mishandling? Adjust the data.
- Customs Procedures: Tax refunds, supplements, or guarantees need updates? You’re covered.
- Trade Practices: Temporary pricing shifting to final settlement based on inspection or market rates? Update away.
- Direct Returns: Importing goods that need to head back? Revise or cancel the original form.
- Tech Errors: Network glitches messing up your electronic data? Fix it.
Required Documents for Customs Declaration Amendment or Cancellation
Depending on the reasons listed above, businesses need to provide the following documents to the customs:
- “Amendment/Cancellation Form of Import and Export Goods Declaration Form”; documents for customs clearance and change of transport mode.
- “Amendment/Cancellation Form of Import and Export Goods Declaration Form”; documents issued by commodity inspection agencies or relevant departments.
- “Import and Export Goods Declaration Amendment/Cancellation Form”; documents endorsed by customs opinion.
- “Import and Export Goods Declaration Amendment/Cancellation Form”; documents reflecting the actual trade status, payment proof related to sale of goods, and other commercial documents proving declared price is accurate.
- “Amendment/Cancellation of Import and Export Goods Declaration Form”; “Direct Return of Imported Goods Form” or “Notice of Ordering Direct Return of Imported Goods”.
- “Amendment/Cancellation of Import and Export Goods Declaration Form”; explanatory documents issued by the computer and network system operation and management party.
Procedure for Amendment or Cancellation of Customs Declaration
Step 1: Confirm Your Eligibility
Before you dive in, check if your situation fits one of the above scenarios. For example:
- Did your Fuzhou export get rerouted last minute? That’s a valid modification case.
- Lost a crate to a typhoon? Time to adjust for “force majeure.”
Super Tip: Unsure? Our customs experts can assess your case—contact us for a free review within 24 hours.
Step 2: Gather Your Documents
The right paperwork is your ticket to a smooth change. Here’s what you’ll need, depending on your reason:
- For Post-Release Changes:
- “Amendment/Cancellation Form of Import and Export Goods Declaration.”
- Proof of customs clearance and transport change (e.g., new bill of lading).
- For Goods Mismatch:
- Amendment/Cancellation Form.
- Inspection reports or damage certificates from relevant agencies—see documentation guide
- For Customs Procedures:
- Amendment/Cancellation Form.
- Customs-endorsed documents (e.g., tax refund notice).
- For Trade Practices:
- Amendment/Cancellation Form.
- Invoices, contracts, packing lists, and payment proofs showing the real trade status—calculate duties here.
- For Direct Returns:
- Amendment/Cancellation Form.
- “Direct Return of Imported Goods Form” or customs’ “Notice of Direct Return.”
- For Tech Errors:
- Amendment/Cancellation Form.
- Network operator’s explanation of the glitch.
Got a Clerical Error? If it’s a typo or misstep by your team, add:
- Contracts, invoices, and bills of lading proving the actual goods.
- A detailed explanation of the mistake.
- Supporting docs like manifests—learn customs clearance tips.
Step 3: Submit Your Request
Ready to file? Here’s how:
- Fill the Form: Complete the “Import and Export Goods Declaration Amendment/Cancellation Form” with precision.
- Attach Docs: Bundle all required materials from Step 2.
- Send to Customs: Submit electronically or in person, depending on your region’s rules.
Super Insight: Customs won’t approve if they spot evasion—keep it honest. If denied, they’ll notify you with reasons—fast.
Step 4: Handle Customs-Initiated Changes
Sometimes, customs flags the need for a tweak:
- Electronic Return: They’ll send back your data with notes—revise only what’s asked and resubmit.
- Official Notice: Get a “Confirmation Letter of Amendment/Revocation”—customs handles the rest.
Super Tip: Respond quick—delays can lead to cancellation—track your process.
Step 5: Avoid Auto-Cancellation Pitfalls
Customs can nix your declaration if:
- You miss the resubmission deadline after an electronic return.
- Paper declarations aren’t submitted post-electronic approval.
- Export goods sit undelivered too long.
- Other rules from the General Administration of Customs kick in.
Exception: Force majeure (e.g., natural disasters) can save you—prove it with solid evidence.
FAQs: Modifying or Canceling Customs Declarations
- How to modify customs declaration after acceptance?
Follow the steps above with the right docs—modification trumps cancellation.
- How to cancel customs declaration for exports?
Use the Amendment/Cancellation Form and justify with shipping changes or losses.
- What if tech errors mess up my declaration?
Submit proof from your network provider—customs usually approves.
- Can Super International Shipping help?
Yes! We cut through red tape—get a free quote.
Wrapping It Up
Modifying or canceling your import and export customs declaration doesn’t have to be a headache. With the right steps—eligibility check, document prep, submission, and quick responses—you’ll keep your 2025 shipments flowing smoothly. Super International Shipping’s got your back with expert guidance and tools to speed things up.
Need to adjust a declaration now? Reach out to Super International Shipping for a tailored solution—contact us today!
